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2018 Piedmont Fire Expo

Vendor Registration Form

January 19th & 20th, 2018

 

VENDOR / EXHIBITOR
INFORMATION / REGISTRATION

The Vendors / Exhibitors have been a major factor to the past success of the Piedmont Fire Expo. The Training Committee recognizes this fact and strives to ensure all policies and decisions create a win-win-win environment for the attendee, exhibitors and the Forsyth County Firefighters Association, and the North Carolina Piedmont Firefighter’s Association. The following information will assist in making your participation in the Expo a pleasant and profitable event.

APPLICATION PROCESS

Attached you will find our exhibitor application. Please read all materials carefully and fill out the application completely. Applications and payment should be submitted by Friday November 24th, 2017; to be added to our show program. All reservations will be confirmed by email. An exhibitor packet will be mailed to you by December 1, 2017. Please indicate the mailing address on the exhibit space contract to send the exhibitor packet. Included in the exhibitor packet will be your confirmation letter and other important information. You will need to check-in at the information booth to receive your vendor badges. All spaces are assigned on a “first-come-first-serve” basis. Each purchased booth space is provided with vendor badges. Any additional badge over the number provided, will be a charge $10 per badge. The Association reserves the right to arrange spaces to accommodate the facilities’ features, life safety codes and other needs to enhance the exhibits. The numbers of truck spaces inside the buildings are limited to accommodate multiple vendors.

EXHIBITOR NAME BADGES

Based on the size of booth space purchased, you will be given the appropriate amount of vendor badges needed to cover for the show. These badges are for your staff and will be required during move in and throughout the Expo. Badges will need to be picked - up at the information booth. You will need to distribute the badges to your personnel prior to move in. Space is provided on the badge for names if desired.

HOTEL / ACCOMMODATIONS

We have two hotels that are proud to host the Piedmont Fire Expo:

The Downtown Marriott at 425 North Cherry, Expo room rate of $129.00 per night for any occupancy has been arranged. You may contact the Marriott at (336) 725-3500 and ask for the Piedmont Fire Expo rate.

The Embassy Suites at 460 North Cherry Street, Expo room rate of $139.00 per night for any occupancy has been arranged. You may contact the Embassy Suites and ask for the Piedmont Fire Expo rate at (336) 724-2300 or Book online using Code: FIR 

ARRIVALS / SET-UP / DEPARTURES

NOTICE: FUEL TANKS MUST BE AT 1/4 TANK or LESS

Vehicle spaces will be ready for move in on Thursday, January 18th beginning at 10:00AM. You will be able to stage at a secure lot location near the exhibit halls at 8:00AM. We will NOT provide water hoses or an area for cleaning. All trucks must be ready to move in by 10:00AM. Late trucks will not be able to move in. All water tanks must be emptied, fuel caps are to be taped and batteries disconnected via master switch or removing terminals and taped off. Please provide a 3A/40BC Extinguisher at your display. The Fire Marshal will inspect all displays for compliance. You must have a representative present at your booth space until the Fire Marshal has inspected it. If the listed requirements are not met, you will be asked to leave and forfeit your reservation.

Tabletop spaces will be ready for move in beginning at 2:00PM on Thursday and 6:00AM on Friday. You may unload at any door but vehicles must be clear of all sidewalks and pedestrian areas by 8:00AM on Friday.

There will be 24 - hour security and access control will be provided. Exhibitor badges are required and move in personnel will be limited to your staff and support personnel. Please assist us with security by not blocking open doors and assure doors latch when closing. At the beginning of the Expo the doors will be secured, fire alarm systems armed, HVAC equipment set and will remain until the end of the show.

EXHIBIT HALL Hours are:
  Friday - 9:00AM to 5:00PM
  Saturday - 9:00AM to 3:00PM

Exhibitors are encouraged to maintain their booths during the entire Exhibit hours in fairness to our paying participants. Exhibitors who leave before the end of the show will forfeit future invitations.

If you have any questions or concerns, please contact:

James Griffin
Office: 336-703-2564 Mobile: 336-705-0247
Piedmont Fire Expo Website: www.piedmontfireexpo.org
E-Mail: PiedmontFireExpo@gmail.com

 

Booth Space Information

Click what you need to add to cart, if there is addition options

that you need to select, come back to this window

and add those options as well.

Then go to the PayPal tab that will be open and complete the payment.

This will also obtain the Contact Person's information.

 

All booth spaces include 1 table covered, 2 chairs and signage. Also include 5 vendor badges for each space purchased: 
Booth Space
Extra Tables
Additional Tables 2' x 8'
Extra Chairs
Additional Tables 2' x 8'
Electrical Outlet
Additional Tables 2' x 8'
Carpet for 10' x 10' Booth

$150.00

 
Forklift and Lift Truck Services
(move in & move out)

$150.00

Hanging of Banners

$75.00

Additional Vendor Badges
Additional Badges $10 Each

 

Member Departments